Job Description

KM Care Services is seeking a detail-oriented and proactive Administrative Assistant to support its internal operations and client-facing services at its Winnipeg office. This full-time, permanent position offers an hourly wage of $23.08 for 30 hours per week and requires on-site presence during morning shifts. The role is housed within the agency and includes health and dental benefits, along with other employee perks.

The successful candidate will be responsible for coordinating office procedures, managing communications, supporting staff relations, and maintaining accurate records. This position is ideal for individuals with foundational administrative experience and proficiency in office software and digital tools.

Key Responsibilities

• Assist with staff consultation and grievance documentation
• Coordinate internal communications and workflow across teams
• Record and prepare minutes for meetings, seminars, and conferences
• Respond to telephone and electronic inquiries professionally
• Compile and analyze data, statistics, and reports
• Order and manage office supplies and inventory
• Conduct research and perform data entry
• Provide customer service and basic bookkeeping support
• Process applications, receipts, and other documentation
• Prepare invoices, bank deposits, and formatted reports
• Organize and schedule office tasks and maintain filing systems
• Manage incoming/outgoing mail and digital correspondence
• Support document retention, labeling, and retrieval procedures

Required Qualifications

• Secondary school graduation certificate or equivalent experience
• 7 months to less than 1 year of administrative experience
• Proficiency in MS Office Suite, Google Docs/Drive, Adobe tools, and social media platforms
• Strong written and verbal communication skills in English
• Ability to manage multiple tasks in a structured office environment

Benefits

• Health care and dental plan
• Additional employee benefits
• On-site parking available