Job Description

Queen’s University is seeking a highly organized and proactive Administrative Assistant to support its Human Resources department and broader operational functions. This full-time, permanent position is based on-site at 99 University Avenue in Kingston, ON, offering a competitive annual salary range of $53,593 to $65,358 for 35 hours per week. The role includes comprehensive health and financial benefits.

The successful candidate will be responsible for coordinating HR activities, managing internal communications, supporting budgeting and scheduling, and maintaining administrative systems. This role is ideal for professionals with strong organizational skills, experience in office administration, and a collaborative mindset.

Key Responsibilities

• Coordinate HR department activities to align with institutional goals
• Facilitate internal communication and workflow across teams
• Evaluate and organize daily operations and administrative routines
• Manage mail distribution, appointment scheduling, and travel arrangements
• Record and prepare minutes for meetings, seminars, and conferences
• Oversee employee data analysis and support HR reporting
• Respond to telephone and electronic inquiries professionally
• Maintain inventory and order office supplies
• Liaise with management, union representatives, and HR consultants
• Provide customer service and perform basic bookkeeping tasks
• Support workplace evaluations to ensure health and safety compliance

Required Qualifications

• College or CEGEP diploma
• 2 to less than 3 years of administrative experience
• Proficiency in English and office software
• Strong communication, organizational, and multitasking skills
• Ability to work independently and collaboratively in a dynamic environment

Benefits

• Health care plan
• Dental and vision coverage
• Pension plan