Job Overview:
We are looking for a detail-oriented and organized Administrative Assistant to join our team. The ideal candidate will provide essential administrative support, coordinate office activities, and ensure smooth day-to-day operations. This position requires excellent communication skills, the ability to multitask, and a team-oriented mindset.

Responsibilities:

• Arrange and coordinate seminars, meetings, and conferences

• Coordinate the flow of information within the team

• Open, distribute, and manage incoming mail and other materials

• Train and support other workers as needed

• Record and prepare minutes of meetings, seminars, and conferences

• Establish and maintain office procedures and routines

• Schedule and confirm appointments

• Answer and relay telephone calls and respond to electronic inquiries

• Compile data, statistics, and other information for reporting

• Order and manage office supplies and inventory

• Arrange travel, itineraries, and reservations as required

• Greet visitors and direct them to appropriate contacts or service areas

• Set up and maintain manual and computerized filing systems

• Type and proofread correspondence, forms, and documents

Requirements:

• Secondary (high) school graduation certificate

• 1 year to less than 2 years of relevant experience

• Proficiency in office software and standard administrative tools

• Strong organizational and multitasking abilities

• Excellent communication skills (oral and written)

• Team player with a flexible and adaptable approach

Work Conditions:

• On-site role (no remote option)

• Attention to detail and ability to manage multiple tasks effectively

Personal Suitability:

• Organized and reliable

• Flexible and adaptable

• Strong team player with a positive attitude